Kansas Judicial Branch

Judicial Executive Assistant III - Kansas Supreme Court

Topeka, KS - Full Time

Position number:                               K0040786       

Location of Employment:                 Kansas Supreme Court, Kansas Judicial Center, Topeka, KS 66612

Position/Salary:                                 Judicial Executive Assistant III, Grade 35, $58,514.77 - $64,451.53
                                                                    annually based on experience

Kansas Judicial Branch Benefits: State Employment Center - Benefits (ks.gov)       

This is an onsite position. 

Internal candidates will be considered first beginning June 16, 2025

Job Duties: This position performs highly confidential and complex paralegal and administrative work. Work involves serving as private secretary to the Chief Justice of the Supreme Court.  Generally, performs independently, receiving instructional directions on unusual tasks; requires use of discretion and accuracy of judgment in work decisions.  Incumbent serves at the discretion of the Chief Justice.

Examples of Work Performed:
(Position may not include all duties listed and duties listed may not cover all duties that may be performed.)
  • Serve as private secretary to the Chief Justice of the Supreme Court. Performs elementary legal research regarding opinions issued by the Court, including verification of citations and preparation of extracts and summaries.
  • Assists with the senior judge program and members of the senior judges for assignments to district court cases.
  • Prepares orders of the Court, opinions, letters, and other legal dictation and correspondence. from dictation or notes.  Independently prepares correspondence relative to administrative work of the Chief Justice. Prepares orders, directives, and rules independently based upon minutes made of actions and proceedings.
  • Assists the Chief Justice in setting general and summary dockets and written assignment of cases to the justices.
  • Assists the Chief Justice in obtaining the services of retired justices and judges to hear cases as necessary.
  • Assists the Chief Justice in the preparation of the annual state of the judiciary message and in the preparation for annual judicial conferences, speeches, meetings of the national conference of chief justices, meetings of bench and bar associations, judicial reports, and educational seminars for judges and court employees.
  • Processes rules of the Court, agendas for Court conferences on cases in hearing.
  • Records the minutes of conferences; maintains files.
  • Prepare agenda for executive sessions of the Supreme Court.
  • Assist in the preparation of uncontested disciplinary cases for general dockets
  • Performs related work as required.
Required education and experience: A bachelor's degree or at least five years of experience as a legal administrative assistant, paralegal, or related experience highly preferred. Graduation from focused paralegal course work may be sufficient for the experience preference.  Experience as a judicial executive assistant may replace education requirements.

Knowledge, Skills, and Abilities:
  • A thorough, working knowledge of legal terminology and functions performed in a law office gained through courses in paralegal training or work experience.
  • A thorough, working knowledge of office procedures and administrative skills gained through formal coursework or work experience.
  • Knowledge of administrative rules, procedures, and functions.
  • Knowledge of administrative practices and procedures.
  • Excellent verbal communication skills.
  • Excellent command of proper English, spelling, punctuation, and legal terms.
  • Excellent interpersonal skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Demonstrated strong analytical and problem-solving skills.
  • Knowledge of common office practices, procedures, systems, and equipment.
  • Ability to make moderately complex decisions in accordance with established policies and procedures.
  • Ability to maintain administrative, fiscal, and general office records, and to prepare reports and answer questions pertinent to those records.
  • Ability to compose correspondence on relatively complex matters and to perform difficult office management assignments without referral to a supervisor.
  • Ability to establish and maintain effective relationships with judicial branch officers and staff.
  • Ability to function well in a high-paced and at time stressful environment.
  • Ability to maintain confidentiality, and to exercise discretion and good judgment.
  • Demonstrated proficiency with Microsoft Office Suite or related software.
Applications accepted: Open until filled.

The Americans with Disabilities Act ensures your right to reasonable accommodations during the employment process.  A request for accommodation will not affect your opportunities for employment with the Judicial Branch.  If you wish to request an ADA accommodation, please contact [email protected] or by TDD through the Kansas Relay Center at 800-766-3777 or 711.

THE KANSAS JUDICIAL BRANCH IS AN EEO / AA EMPLOYER
 
Apply: Judicial Executive Assistant III - Kansas Supreme Court
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